Understanding Your Reports

Additional information about each of the reports is included in links within the short explanations below.

Required Reports

The reports in this section are required to be included in your affirmative action plan.

Adverse Impact Reports

These reports display the applicant, hiring, promotions to and termination data as well as shows if there is adverse impact for those activities based on the chosen calculation method.

Annual Goals Report

This report displays the placement goals of each job group that is underutilized in females and/or minorities. The placement goal is equal to the total availability percentage calculated on the Availability Analysis Report.

Availability Analysis Report

This report analyzes your workforce by matching the current percentage of minorities and females you have in the jobs that make up each job group to the percentage of minorities and females that are available in the labor market you use to fill those jobs.

Utilization Summary Report

This report displays the total number of employees and the total number of females and minorities. The report shows the total availability, current % of utilization for females and minorities, and a “Yes” or “No” placement goal result.

Goals Progress Report

This report shows each job group’s actual hire and promotion percentage rates for females and minorities during the previous plan year and the placement rate goal set at the beginning of the previous plan year.

Job Group Analysis Report

This report lists all jobs in each job group and shows the total number of males, females and minorities for each job and job group.

Job Group Analysis Report Annotations

The Annotations report that follows the Job Group Analysis lists the total number of males, females, whites and minorities in each job and job group who work at your facility and report to or are hired through another facility. Employees who work at other facilities and report to or are hired through yours are also shown in this report. This report displays only annotated records.

Narrative Text

The narrative portion of your plan describes the structure and policies backing your affirmative action program. Review the narrative to ensure it accurately reflects your affirmative action program. The Current Program Year Analysis section provides a general analysis of the problem areas by job group. References are made to your recruiting patterns and selection rates for hires, promotions and terminations. The Action Oriented Programs section lists the good-faith efforts your organization will take to achieve the established goals and eliminate underutilization and adverse impact. You are encouraged to add to this section by listing specific reasons why you feel there is underutilization or adverse impact that may exist in any of your job groups; and by listing specific action plans you will take during the plan year that will aim to address the issues.

Organizational Display or Workforce Analysis Report

The Organizational Display is a detailed presentation of your company’s organizational structure. It identifies each organizational unit and shows the relationship to other organizational units. An organizational unit is any component part of a government contractor’s corporate structure. It might be a department, division, section, branch, group, project team, job family, or similar component. This includes an umbrella unit (such as a department) that contains a number of subordinate units, and it separately includes each of the subordinate units (such as sections or branches).

For each organizational unit, the organizational display includes the following:

1. The name of the unit;

2. The job title, gender, race, and ethnicity of the unit supervisor(s) (if the unit has a supervisor);

3. The total number of male and female incumbents; and

4. The total number of male and female incumbents in each of the separate minority groups.

The Workforce Analysis Report lists all jobs in each department by salary range (lowest to highest). This report also shows the total number of males, females and minorities for each job and department.

The Workforce Analysis Report Annotations which follows the Workforce Analysis Report lists the total number of males, females, whites and minorities in each job and department who work at your facility and report to or are hired through another facility. Employees who work at other facilities and report to or are hired through yours are also shown. These employees should be included in the plan for the facility they report to or are hired through.

Optional Reports

Including these reports in your affirmative action plan is not required.

Salary Reports

Compensation analysis reports are preliminary analyses designed to expose possible compensation issues, but are not indicative of illegal wage discrimination.

Salary Analysis - This report consist of a comparison of average and median pay of females to males and whites to minorities within each job title.

Salary Regression - The Salary Regression Analysis by job title is the best indicator of whether a difference in pay between males and females or between whites and minorities is statistically significant. This report includes factors, such as seniority, work performance, related experience, etc., that may explain pay differences.

Salary Summary - The Salary Summary report lists the total compensation by race and gender for each job title. This report may be submitted to OFCCP to satisfy their initial request for compensation data in the audit letter.

Tipping Point - This analysis sometimes used by the OFCCP to determine if there are significant salary disparities that warrant further investigation. Only those jobs with at least a 5% disparity in average pay between females and males or minorities and whites are listed. You may wish to further investigate salaries, job titles and job group assignments in jobs in which a significant pay difference is reported.

Support Data The following optional lists are printed in the Support Data of our default Affirmative Action Plan for Women and Minorities:

Employee List

Department List

Job List

Job Group List

Feeder Lists

Other Reports Additional Reports created by the Complete AAP:

Cohort Report

Executive Summary - Summarizes key points from your finished affirmative action plan in an easy to understand format, which is ideal for presenting to chief executives & department managers.

JAAR Analysis

Location List

Progression Report

Salary Code List - The Salary Code List displays the Salary Codes and associated Salary Ranges.

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