Job Group Grid Edit

General Information

The editing grid works much like an Excel spreadsheet. It allows the user to quickly view and edit some of the job groups data within the currently selected plan. This window may be re-sized and the software will remember the position upon returning. All of the columns in the grid may be reordered by using the mouse to click, hold and drag the column to the desired position. Columns may also be re-sized. The window can be accessed by clicking the Job Groups icon on the toolbar and selecting Job Group Grid Edit from the Tools menu.

Controls

• Add Button

Allows the user to add a job group record. If the user has previously selected a plan to work with, that plan code will be inserted into the plan column automatically. If the user has selected to work with All Plans, the plan code will be the same as the last job group record the user was on. The plan code may be changed only if All Plans has been selected.

• Delete Button

Allows the user to delete the currently selected job group record. If there are jobs within the plan that are assigned to the job group, the software will ask if the user wants to reassign the jobs to another job group. If the user chooses not to assign the jobs to another job group, the job group will not be deleted.

• Tools Button

Brings up a menu that will allow the user to perform various tools/tasks on the job groups.

Single Record Edit - Closes the Job Group Grid Edit window and shows the Job Group Edit window.

Print Job Group List - Enables the user to publish, print, preview or export a job group list for the currently open plan.

Quick Census Assignment - Assigns the census areas assigned to the local and non-local recruitment areas in the currently selected job group to all job groups.

Convert All Job Group Names To Uppercase - Converts all of the job group names for the currently selected plan into uppercase.

Convert All Job Group Names To Proper Case - Converts all of the job group names for the currently selected plan into proper case.

Copy This Job Group to Another Plan - Pro users may copy the selected job group from the currently selected plan to another plan in the company. A window will appear that allows the user to select the plan into which to copy the job group.

Copy all Job Groups to Another Plan - Pro users may copy all job groups from the currently selected plan to another plan in the company. A window will appear that allows the user to select the plan into which to copy the job group.

• Sort Level 1

This drop-down list will set the first sort order for the grid.

• Sort Level 2

This drop-down list will set the second sort order for the grid.

• Information Box

When the cursor is within either the Job Group Code or Job Group Name column, the information box (at the bottom of the window) will display how many jobs have been assigned the job group code within the currently selected plan. TIP: The user can click the information box and be taken to the Job Grid Edit window, where only the jobs within the currently selected job group can be seen.

• Close Button - Closes the Job Group Grid Edit window.

Data Columns

• Plan Column

This shows the plan code for a specific job group.

Pro users may change plan codes can only if All Plans has been selected.

• Job Group Code

The department code is an unique alphanumeric code for a job group that can be up to 10 characters in length. There cannot be a duplicate job group code within a plan. Job group codes are automatically converted to uppercase.

• Job Group Name

The job group name is a description of the job group that can be up to 50 characters in length.

• Local Census

This factor represents the percent of women and minorities in the local external labor market that are available for the jobs assigned to the currently selected job group.

• Non-Local Census

This factor represents the percent of women and minorities in the non-local external labor market that are available for the jobs assigned to the currently selected job group.

See Also

Census Utility

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